A publishing workflow moves content from draft to live with clear decisions along the way. Define who writes, who checks facts and who authorises publication. The workflow should fit the size of the team rather than adding approval stages that nobody has time to use.

A practical approach

Keep the status of each item visible. A draft awaiting a technical fact check should not look ready for publication. Agree how urgent corrections are handled so that normal review does not prevent the team from fixing inaccurate information promptly.

Your checklist

  • Name the owner of each approval stage.
  • Define what ready to publish means.
  • Record where rejected drafts and revisions go next.

For example

A two-person team may need a simple writer-and-reviewer process. A regulated or multilingual organisation may need additional reviews, but those should correspond to real responsibilities rather than arbitrary steps.

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